FREQUENTLY ASKED QUESTIONS

The following are questions commonly asked by our exhibitors. If one of your questions is not listed below, please contact us and we will gladly assist you.

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Where can I find a copy of the exhibit booth application?

The exhibit booth application is located on our web site at rmdconline.com. You have the ability to print off the application and mail or fax it to MDDS along with the $500 per booth deposit, or you can register online using a credit card.

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When is the application due?

To be included in the first round of booth assignments, you must submit your application and $500 per booth deposit by Friday, September 2, 2011.

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How should I submit my application for space?

You can submit an application by mail, fax or online at rmdconline.com using a credit card. If paying by check, your application can be submitted by mail only.

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What is included with our booth space?

The complimentary furniture package for each booth includes one draped table or counter, one black chair or stool and one wastebasket, provided you order the package using the Complimentary Furniture Package Order Form by December 30, 2011. You must order this package; it is NOT ordered for you. Please note that booth space is not carpeted.

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What is NOT included in the price of a booth?

The booth price does not cover the cost of carpet, table, chairs, electrical, internet, shipping, etc. These supplies may be ordered directly through the Exhibitor Service Center at rmdconline.com.

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How are exhibit booths assigned?

Exhibit booths are assigned based on exhibitor seniority points. Companies receive one point for each year they have exhibited at the Rocky Mountain Dental Convention plus one point for each booth more than one purchased for the 2012 show. Companies with the same number of seniority points are assigned in order of date the application was received, with those submitted earlier in the year getting assigned before those submitted later.

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How do I register my booth personnel?

You may register your booth personnel online at rmdconline.com. Exhibiting companies may register up to 10 employees for each 10’ X 10’ space reserved. Exhibitor registration is not permitted for exhibitors’ clients or customers. Exhibitors will be charged the appropriate rate for employees beyond the number allowed. Exhibitors must complete registration by December 30, 2011.

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May I order exhibitor services online?

Yes, all exhibitor services can be requested through the Exhibitor Service Center at rmdconline.com. A user name and password will be emailed to your company’s main contact along with the booth assignment in late September 2011.

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May I make sales on the show floor?

Sales or other transactions by exhibitors are limited and restricted to taking written orders for future delivery. Under no circumstances shall goods be delivered nor shall any cash, credit purchase, or check be issued at any exhibit unless you prominently display a current Colorado and Denver Sales Tax License.

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Do I need to have someone at my booth at all times?

Yes, booths are required to be staffed during trade show hours.

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Where do I ship my exhibit?

Freeman will accept shipments between December 12, 2011 and January 17, 2012. Shipments must be prepaid and addressed as follows:

(COMPANY NAME AND BOOTH #)
Rocky Mountain Dental Convention
c/o Freeman
4493 Florence St.
Denver, CO 80238

Direct shipments to the Colorado Convention Center must NOT arrive at the exhibit facility prior to 8:00 a.m. on January 18, 2012. Shipments arriving prior to January 18, 2012 will be refused. Shipments to the Colorado Convention Center should be addressed as follows:

(COMPANY NAME AND BOOTH #)
Rocky Mountain Dental Convention
c/o Freeman
Colorado Convention Center
700 14th Street, Welton St. Dock
Denver, CO 80202

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May I hand carry my booth materials on the Expo Hall floor?

You may hand carry materials to your booth. Any material that requires the use of a dolly, forklift, etc. must be handled by the Denver Theatrical Stage Employees Union Local 7 and arranged through Freeman.

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Are children permitted in the Expo Hall?

Children are permitted in the Expo Hall ONLY during open hall hours. However, an adult must accompany all children under the age of 18 while in the Expo Hall. Parents taking children into the Expo Hall do so at their own risk. Neither MDDS nor the Colorado Convention Center will be responsible for injury that may occur to children from any cause whatsoever while they are in the Expo Hall. Children are NOT permitted in the Expo Hall during move-in or move-out. Children found in the Expo Hall during move-in or move-out will be required to leave immediately. NO EXCEPTIONS to this policy will be permitted, so please make arrangements for children in advance.

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May I break down my booth before the show closes?

No. Packing of equipment, materials, or the exhibit cannot begin until 2:00 p.m. on Saturday, January 21, 2012. Companies that begin packing their equipment could risk losing their space at future Rocky Mountain Dental Conventions.